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Full-time offer letter format

A review-ready offer with role, compensation, joining date and acceptance. Edit locally and download PDF or Word.

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YOUR COMPANYSAMPLEEmployment offerFull-time offer letter formatDear [candidate],[Employer] is pleased to offer you the role of [job title], reporting to [manager] at [location],with a proposed joining date of [date].Gross monthly compensation: [amount and currency]. The detailed salary and benefits scheduleshould be attached; deductions apply as actually determined by payroll.Working hours, probation, leave, notice and other conditions: [employer-approved terms]. Thisoffer is subject only to the conditions expressly agreed here: [conditions].Please confirm acceptance by [date].[Authorised employer signature]Candidate acceptance: [name, signature and date]Made with OpenToolSuite.com01

What each part means

Job and start date

Specify role, reporting manager, work location and agreed joining date.

Compensation

Distinguish annual CTC, gross monthly pay, reimbursements, variable pay and deductions.

Conditions

Agree probation, hours, benefits, notice and acceptance deadline; have the employer review applicable employment rules.

Check before you use it

This is a starting draft, not a complete employment contract or legal advice. Do not promise benefits that have not been approved.

  1. Replace every sample or bracketed field with accurate information.
  2. Check dates, amounts, identifiers and the intended recipient’s requirements.
  3. Open the exported file and obtain any required employer, landlord or legal approval.

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Prepared by Feroz Sheikh · 29 September 2026