GST wholesale goods invoice

Quantity based goods supply with a delivery reference

Wholesale billing needs quantity and unit information that can be compared with the accepted order and delivery. This example uses a single goods line so the relationship between pieces, pre-tax unit price and taxable value is easy to check. It suits a simple quantity-based transaction after the actual product classification and tax treatment have been reviewed. The phrase demonstration goods deliberately avoids assigning an unsupported HSN or product rate.

How the filled example works

Fifty pieces at INR 800 before tax produce INR 40,000 taxable value. The manually entered demonstration adds INR 3,600 CGST and INR 3,600 SGST, resulting in INR 47,200. The purchase-order reference identifies the commercial order, while the dispatch reference is left for an actual delivery record. A billing address and a delivery address can differ, so both remain separately identified fields.

Prepare the supporting record

Collect the accepted purchase order, actual SKU descriptions, dispatched quantities and customer details. Confirm whether the sale unit is a piece, box, carton or weight unit and whether the price uses that same unit. If a carton contains ten pieces, mixing a carton quantity with a piece price can multiply or divide the charge incorrectly. Match the invoice quantity with the actual invoiced supply, not merely the quantity initially ordered.

Resolve this scenario before issuing

Resolve shortages, backorders and separately billed deliveries before issuing. If only 40 of the 50 ordered pieces are supplied and the invoice covers that delivery, use the appropriate actual quantity and description. Do not change a dispatch record to match a copied sample. Check the actual HSN, rate, place of supply, invoice particulars and any transport or e-invoice requirements independently of this layout.

How to edit and share the document

Word is useful for adding a second goods line or a longer delivery address. Excel records the quantity, unit and entered tax amounts as editable fields; it does not maintain inventory or calculate tax classification. Multiply the actual quantity by the agreed before-tax price, then verify the tax and final amount separately. Review the PDF, replace every identifier placeholder and preserve the purchase-order and delivery evidence for reconciliation.

Invoice identity and tax review

A GST invoice requires more than a correct total. Review supplier and customer identity, the invoice date and financial-year number, the supply description, HSN or SAC, quantity where relevant, taxable value, tax rate and tax amount. State identifiers and shipping addresses help explain the transaction, but they do not independently determine its tax treatment. All GSTINs remain placeholders in these examples. Use the applicable official rules and your actual transaction records when preparing an issued invoice.

Review this scenario

• Match the invoiced quantity with the actual supply.
• Use the same unit in the quantity and price fields.
• Verify product description, HSN and tax rate.
• Confirm billing and delivery details separately.
• Review place of supply and any applicable transport or IRN requirements.
• Reproduce the quantity multiplication and tax total before issue.

Questions about this format