Assign continuous reference numbers across a report and its appendices.
Add PDF Page Numbers & Bates Stamps
Create a numbered shareable copy without a server upload.
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Preparing the local tool desk…
PDF Page Numbers & Bates Stamp desk
Create a numbered shareable copy without a server upload
Work through the PDF Page Numbers & Bates Stamp controls in order, then review the result before choosing your next action.
01
Choose PDFs and arrange their batch order.
02
Set the label format and review the first-to-last range.
03
Create copies and inspect all stamped pages before download or distribution.
Continue a Bates counter between documents
| Document | Pages | Labels |
|---|---|---|
| Report | 3 | CASE-000017 to CASE-000019 |
| Appendix | 2 | CASE-000020 to CASE-000021 |
| Settings | Start 17, six digits | Prefix CASE-; no suffix |
Arrange the files before running the tool. Review the boundary between documents to ensure the next label follows the previous one. The minimum digit count pads small numbers but does not truncate larger values. Inspect every selected corner for overlap with source text; numbering does not certify chain of custody or document authenticity.
PRACTICAL GUIDE
How to use PDF Page Numbers & Bates Stamp with a clear next step.
Select up to ten unlocked PDFs under 25 MB each. Move documents up or down into the required order, then set a prefix, start number, minimum digit count, optional suffix and stamp corner. The preview shows the batch’s first and last labels. Create the copies and inspect the first and last page of each document before sharing the batch.
Stamp placement does not automatically detect occupied margins. Choose another corner if a number overlaps source content. Rotated page coordinates are rejected in this version to avoid misplaced stamps; prepare upright pages before numbering. Editing invalidates existing digital signatures, and numbering alone does not establish document authenticity. Plan the label sequence before selecting files. With prefix CASE-, start 17 and six digits, a three-page first file receives CASE-000017 through CASE-000019, and the next begins CASE-000020. This is useful when a packet needs a continuous reference rather than restarting at one for each source. Confirm the selection order and review the stamp position on pages with different crop boxes. A footer, existing page number or landscape table may occupy the same space, so inspect more than the first page. If a label seems missing, check the exported page at normal zoom and try a position that leaves clear margins. Keep within the visible file-count and size limits rather than assuming a large selection is supported. The labels are visible content additions, not document-management registration. Retain an unstamped copy and verify signature status if the source was digitally signed.
HOW THE RESULT WORKS
A counter continues across the selected files in order. With prefix CASE-, start 17 and six digits, the first label is CASE-000017. If the first file has three pages, the next file begins CASE-000020. Minimum digits adds leading zeros without truncating a larger number. Each stamp is visible PDF text positioned inside the page crop box.
Add a project prefix to a multi-document review packet.
Number several PDFs without restarting the counter on each file.
COMMON QUESTIONS
PDF Page Numbers & Bates Stamp FAQ
Does numbering continue between PDFs?
Yes. Files are processed in the displayed order and the counter continues through the batch.
Can I choose a start, prefix, suffix and corner?
Yes. Use a non-negative integer start, 1–12 minimum digits, plain English letters or punctuation, and one of four page corners.
Will existing text or signatures be protected?
Original files are unchanged. New stamps can overlap content, and modifying signed PDFs invalidates existing signatures. Review each output copy.
Updated · Built and reviewed by Feroz Sheikh